You should find everything you would like to know about the running of Harberton Parish Council through this one page and the links contained herein.
The Parish Council are obliged to make information available to the public under the ‘Model Publication Scheme’ and the ‘Transparency Code’ and do so here. If there is information you would like to gain access to that is not available via the list below, please look at the Freedom of Information Policy and Procedures document which clearly outlines how to make your request before getting in touch with the Clerk.
Harberton Parish Council have adopted the following template from the Information Commissioners Office, listing information Parish Councils are expected to publish to meet commitments under the model publication scheme. The Parish Council make much of this information available via this website, and links have been provided for ease of access. You may also request information in hard copy form, for a small charge per printed page. Items that are struck through refer to documents the Parish Council does not hold.
Information available from Harberton Parish Council under the model publication scheme.
| Information to be published | How the information can be obtained | Cost |
|---|---|---|
| Class 1 – Who we are and what we do (Organisational information, structures, locations and contacts). This will be current information only. | (hard copy or website) | |
| Who’s who on the Council and its Committees | Website Hard copy from Clerk |
Free 10p/sheet |
| Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) | Website Hard copy from Clerk |
Free 10p/sheet |
| Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum | (hard copy or website) | |
| 2023/24 Annual Governance and Accountability Return Form 3 UNAUDITED (PDF) includes Annual Internal Auditors Report (p3), Section 1 – Annual Governance Statement (p4) Section 2 – Accounting Statements (p5), end of year bank reconciliation, explanation of variances and external auditors separate report) 2024 Notice of Period of exercise of public rights (PDF) 2024 Declaration on status of Accounting Statements as unaudited and therefore maybe subject to change (PDF) 2022/23 Annual Governance and Accountability Return Part 3 AUDITED (PDF) (includes Annual Internal Auditors Report (p3), Section 1 – Annual Governance Statement (p4) Section 2 – Accounting Statements (p5), External Auditor report and certificate (p6), end of year bank reconciliation and explanation of variances) 2021/22 Annual Governance and Accountability Return Part 3 AUDITED (PDF) (includes Annual Internal Auditors Report (p3), Section 1 – Annual Governance Statement (p4) Section 2 – Accounting Statements (p5), end of year bank reconciliation, Explanation of variances, Internal Auditor observations and responses External Auditor report and certificate (p6)) 2020/21 Annual Governance and Accountability Return Part 2 (PDF) (includes Certificate of Exemption (p3), Annual Internal Auditors Report (p4), Section 1 – Annual Governance Statement (p5) Section 2 – Accounting Statements (p6), Analysis of Variances, Bank reconciliation, Internal Auditor observations and responses. 2019/20 Annual Governance and Accountability Return Part 3 (AUDITED) (PDF) (includes Annual Internal Auditors Report (p3), Section 1 – Annual Governance Statement (p4) Section 2 – Accounting Statements (p5), Notice of Public Rights and Publication of Unaudited Annual Governance and Accountability Return, end of year bank reconciliation, Explanation of variances, Internal Auditor observations and responses), External Auditor report and certificate (p6). 2018/19 Annual Governance and Accountability Return Part 2 (PDF) (includes Certificate of Exemption (p3), Annual Internal Auditors Report (p4), Section 1 – Annual Governance Statement (p5) Section 2 – Accounting Statements (p6), Analysis of Variances, Bank reconciliation, Internal Auditor observations and responses. |
Website Hard copy from Clerk |
Free 10p/sheet |
| Finalised 2024_25 budget (PDF) Finalised 2023_24 budget Finalised 2022 23 budget Finalised 2021 22 budget Finalised 2020_21 budget Finalised 2019 20 budget |
Website Hard copy from Clerk |
Free 10p/sheet |
| Precept 2024 demand (PDF) Precept 2023 demand Precept 2022 demand Precept 2021 demand Precept 2020 demand Precept 2019 demand |
Website Hard copy from Clerk |
Free 10p/sheet |
| Financial Standing Orders and Regulations (PDF) | Website Hard copy from Clerk |
Free 10p/sheet |
| 2023/24 Grants given and received (PDF) 2022/23 Grants given and received 2021/22 Grants given and received 2020/21 Grants given and received 2019/20 Grants given and received 2018/19 Grants given and received |
Website Hard copy from Clerk |
Free 10p/sheet |
| Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews) Current and previous year as a minimum | (hard copy or website) | |
| Class 4 – How we make decisions (Decision making processes and records of decisions) Current and previous council year as a minimum | (hard copy or website) | |
| Timetable of meetings 2024-25 (Council and any committee/sub-committee meetings and parish meetings) (PDF) | Website Hard copy from Clerk |
Free 10p/sheet |
| Agendas of meetings (as above) | Website/electronic copy on requesr Hard copy from Clerk |
Free10p/sheet |
| Minutes of meetings (as above) – n.b. this will exclude information that is properly regarded as private to the meeting. | Website Hard copy from Clerk |
Free 10p/sheet |
| Reports presented to council meetings – n.b. this will exclude information that is properly regarded as private to the meeting. | Electronic copy on request via email Hard copy from Clerk | Free 10p/sheet |
| Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only | (hard copy or website) | |
| Policies and Procedures for the conduct of council business: Procedural Standing Orders (PDF) Committee and sub-committee terms of reference * Harberton Parish Neighbourhood Plan Terms of Reference (PDF) * Harberton Parish Council Finance Committee Terms of Reference (PDF) Code of Conduct Policy Statements * Harberton Parish Council protocol on the filming and recording of local council and committee meetings. (PDF) * Harberton Parish Council Reserves Policy |
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| Policies and procedures for the provision of services and about the employment of staff: Harberton Parish Council Disciplinary Policy (PDF) Policies and procedures for handling requests for information (Freedom of Information Policy) (PDF) Noting this document is correct at time of publication: 22nd May 2024. The most up to date place to find information is on this webpage. Complaints procedures (including those covering requests for information and operating the publication scheme). (PDF) |
Website Hard copy from Clerk |
Free 10p/sheet |
| Data protection policies (GDPR) Information Data Protection Policy (PDF) Data Security Breach Reporting Form (PDF) Subject Access Request Policy and Procedures (PDF) Subject Access Request Form (PDF) Document Retention and Disposal Policy (PDF) Harberton Parish Council Retention of Documents Appendix A (PDF) Harberton Parish Council General Privacy Notice (PDF) Harberton Parish Council Staff, Councillors and Role Holders Privacy Notice (PDF) |
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| Schedule of charges (for the publication of information) | ||
| Class 6 – Lists and Registers Currently maintained lists and registers only | (hard copy or website; some information may only be available by inspection) | |
| Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) Electoral Roll |
Inspection only (by arrangement with the Clerk) | |
| Assets register (PDF) | Website Hard copy from Clerk |
Free 10p/sheet |
| Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) | Inspection only (by arrangement with the Clerk) | |
| Register of members’ interests, held by South Hams District Council | Website (external) Hard copy requests to District Council |
Free Unknown cost (external) |
| Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only | (hard copy or website; some information may only be available by inspection) | |
| Additional Information This will provide Councils with the opportunity to publish information that is not itemised in the lists above | ||
| Harberton Parish Council Response to COVID-19 pandemic: Council Operating Policy and Emergency Scheme of Delegation (PDF) Treatment of Anonymous Letters (PDF) Risk Assessment (PDF) COVID-19 Meetings Risk Assessment (PDF) Statement of Internal Control (PDF) Press and Media Policy (PDF) 2023/24 All expenditure Above £100 (End of financial year) (PDF) 2022/23 All Expenditure Above £100 (End of financial year) 2021/22 All Expenditure Above £100 (End of financial year) 2020/21 All Expenditure Above £100 (End of financial year) 2019/20 All Expenditure Above £100 (End of financial year) 2018/19 All Expenditure Above £100 (End of financial year) |
Website Hard copy from clerk |
Free 10p/sheet |
Contact details: Cat Radford, Harberton Parish Clerk email: clerk@harbertonparishcouncil.org, tel: 0845 557 8469, post: c/o Little Cholwell, Harberton, Totnes, Devon, TQ9 7RZ SCHEDULE OF CHARGES This describes how the charges have been arrived at and should be published as part of the guide.
| TYPE OF CHARGE | DESCRIPTION | BASIS OF CHARGE |
|---|---|---|
| Disbursement cost | Photocopying @ 10p per sheet (black & white) | Actual cost * |
| Postage | Actual cost of Royal Mail standard 2nd class | |
| Statutory Fee | A cost of £25.00 per person, per hour can be charged if a request for information exceeds the appropriate limit, currently set at £450 (or 18 hours of work or more). | In accordance with the relevant legislation (Requests where the cost of compliance with a request exceeds the appropriate limit 20120927, version 1.1) |
| Other | ||
* the actual cost incurred by the public authority